Free Service Invoice Template for Consultants and Service Providers
Create professional invoices for your business using the invoice
Download free Invoice Template for Small Businesses (MS Word / MS Excel)
SERVICE INVOICE is an invoice associated with both professional and non-professional services: legal, medical or accounting, freelance work, consulting, handyman work, housecleaning and babysitting, landscaping and gardening, auto repairs, catering, child care, pet care, tutoring, and other services.
Service Invoice templates are a good alternative to expensive and complicated invoicing software. If you have a small business that does not issue many invoices then a simple template is often all you need to get the job done. As the name suggests, this invoice is used to bill for services, so don’t use it for transactions associated with a tangible or physical item. In those cases you might want to use Sales Invoice or Sales and Service Invoice.
Why use a template?
Invoicing for services can be a tricky task, especially when you have a number of different services or jobs that will be billed at different rates or that are being only partially billed. It gets more complicated for international service providers who may have to bill in different currencies and need to convert from a base currency to the billing currency.
Service Invoice templates simplify the often complicated billing process besides bringing a host of other benefits. Some of these benefits are obvious, such as saving time; others are less so, such as maintaining client trust.
Though Service Invoices have many layouts and presentations, the essentials are the same.
This template is a very basic service invoice format where all you need to enter is a description of work and amount billed. You have to manually add lines and tax to calculate total.
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Service Invoice Format
Identification particulars about the client and provider are spelt out in separate boxes. These include, at minimum, name and address and usually have one or more of telephone number, email address and fax number. Near the top of the invoice, adjacent fields indicate the invoice number and billing date.
An invoice also has a comments box where the provider can enter payment terms, such as ‘Net 30’. Usually the provider signs and dates the invoice along a line at the bottom.
Probably the most critical part of a Service Invoice is the chart-like table at its core. You may have heard the term ‘itemized billing’. It is this chart-like table that allows you to itemize your services so that the client can fully understand what he/she has been billed for.
The details of the services provided, quanta in units or time, the rate per service, and the per-item charge (calculated by multiplying quanta by rate) recur in a row-and-column format. At the bottom of the table all the row-by-row per-item charges are summed up. Any applicable tax is calculated by multiplying the total charges with the tax-rate and this tax amount is written out. The sum of the total charges and tax amount results in the grand total which is presented in the final line of the table.
Download Free Service Invoice Templates
A smart Service Invoice template will reduce your work and ensure accuracy by allowing you to enter only base values, i.e. those for quanta and rate. The invoice will itself calculate the derived values for per-item charge, total charges, tax amount, and grand total each time you enter or change a base value. This is achieved by the derived-value cells being pre-populated with invisible arithmetic formulae that display the current calculated value of each such cell.
Different services call for different type of invoices. In addition to the very basic format above we have a number of different formats to suit different type of uses. Below you will find service invoices with hourly type of billing, for labor only and for labor and parts, with and without taxes, with and without additional charges, with same tax for labor and products, and with different tax. We have templates for Microsoft Word and Microsoft Excel. You can open those without any problems in OpenOffice and Mac iWork (Mac Pages, Mac Numbers). For Word templates you will have to manually add line totals and make the calculations yourself. If your billing is simple, this should be enough to invoice your customers. For more complex invoicing needs see spreadsheet templates where amounts are calculated automatically and all you have to do is enter prices and rates. See small icon in template description to see the format of a template.
Clean and accurate billing
The two most important attributes of invoicing are clarity and accuracy. The last thing you want any client to think is that you are over-billing. Suspicion can breed doubt and mistrust and, instead of asking an awkward question, a client may gradually lose trust in a service provider. Be sure, therefore, that:—
- Your presentation is well laid-out and clear,
- Double-check all base values after entry,
- Ensure that your invoice template’s formulae are correct.
If you follow these three simple rules then, at least as far as your Service Invoices go, you’ll have satisfied clients.
Simple invoice template for hourly Service
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Sample Service Invoice spreadsheet
Basic service invoice spreadsheet
Format for labor and parts
Format for labor and products together
Format for hourly billed labor and parts
Format for hourly billed labor and parts same tax
Labor and product invoice with different tax rate
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External resources for similar invoice samples
- Basic sample from vertex42 on Google Docs
- Search Google dosc for free service invoice templates
- Search Microsoft Office site for free invoices
- Simple invoice sample
- Search Open Office invoice templates
- This article explains how to prepare an invoice and provides two basic templates